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MRSEC Intranet
Acknowledge MRSEC
Capital Equipment Purchasing


MRSEC Administrative Intranet



The MRSEC Administrative Intranet site provides access to the MRSEC form library and IRG secure file sharing (login required).

MRSEC Administrative Intranet


How do I Acknowledge UMN MRSEC in Publications?



UMN MRSEC IV

Primarily* supported

*Primarily means that the student or postdoctoral co-author received 50% or more of his/her salary through the MRSEC.

"This work was supported primarily by the National Science Foundation through the University of Minnesota MRSEC under Award Number DMR-1420013."


Partially supported

*Partially means that the student or postdoctoral co-author received less than 50% of his/her salary through the MRSEC.

"This work was supported partially by the National Science Foundation through the University of Minnesota MRSEC under Award Number DMR-1420013."



MRSEC REU

"This work was supported partially by the Research Experiences for Undergraduates (REU) Program of the National Science Foundation under Award Number DMR-1559833."



UMN Characterization Facility

"Part of this work was carried out in the College of Science and Engineering Characterization Facility, University of Minnesota, which has received capital equipment funding from the NSF through the UMN MRSEC program under Award Number DMR-1420013."



Minnesota Nano Center

"Part of this work was carried out in the College of Science and Engineering Minnesota Nano Center, University of Minnesota, which receives partial support from NSF through the NNIN program."



UMN Polymer Characterization Facility

"Part of this work was carried out in the College of Science and Engineering Polymer Characterization Facility, University of Minnesota, which has received capital equipment funding from the NSF through the UMN MRSEC program under Award Number DMR-1420013."



UMN Polymer Synthesis Facility

"Part of this work was carried out in the College of Science and Engineering Polymer Synthesis Facility, University of Minnesota, which has received capital equipment funding from the NSF through the UMN MRSEC program under Award Number DMR-1420013."



UMN Molecular Characterization Facilities

The UMN Molecular Characterization Facilities include the Mass Spectrometry Facility, the Nuclear Magnetic Resonance (NMR) Lab, and the X-ray Crystallographic Laboratory

"Part of this work was carried out in the Department of Chemistry Molecular Characterization Facilities, University of Minnesota, which have received capital equipment funding from the NSF through the UMN MRSEC program under Award Number DMR-1420013."



Materials Research Facilities Network

"This work was supported in part by the MRSEC Program of the National Science Foundation under Award Number DMR-1420013."



Coating Process and Visualization Laboratory

"Part of this work was carried out in the College of Science and Engineering Coating Process and Visualization Laboratory, University of Minnesota, which has received capital equipment funding from the NSF through the UMN MRSEC under Award DMR-1420013."




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MRSEC Capital Equipment Purchasing Policy and Procedure


ALL MRSEC capital equipment requests must be approved by the Executive Committee prior to purchase and ALL capital equipment purchases must be charged to the MRSEC Shared Facilities EFS Account String. This Account String is to be used only by the MRSEC office.

Approved MRSEC capital equipment orders must be placed via the Accounting Office in Chemical Engineering and Materials Science and the MRSEC office.



How do I place an APPROVED order?


Personnel from within the Department of Chemical Engineering and Materials Science making approved MRSEC purchase requests should follow the instructions below to submit a purchase request order electronically.

Personnel from outside of the Department of Chemical Engineering and Materials Science (CEMS) making approved MRSEC purchase requests should contact Lisa Wissbaum at 6-0713 for information on how to submit a MRSEC approved purchase request.

  1. Contact Lisa Wissbaum in the MRSEC Office to obtain budget information (phone 6-0713 or email wissbaum@umn.edu)

  1. From the Purchasing page, click "New Order" at the top of the page.

  2. Complete the order form with information about your vendor and click "create order". On the second page, fill in the "Item Information" section at the top.

  3. Budget Information
    In the "Budget Information" section on the second page of the form, fill out pertinent information as indicated below:
    Enter budget information/Chart string as provided by Lisa (phone 6-0713 or email wissbaum@umn.edu).
    Enter as: Fund: XXXX DeptID: XXXXX Project: XXXXXXXX (enter only in these boxes).

  4. Justification
    The Purchase "Justification" is required for ALL financial transactions. Under University policy, justifications should include the following:
    WHO: is making the purchase?
    WHAT: is being purchased?
    WHERE: will the product be used (room# and building)?
    WHEN: will the product be used?
    HOW: does the purchase benefit the project being charged (for sponsored projects) or the University/college/department (for non-sponsored accounts)

  5. Comments
    In the "Comments" box at the bottom of the form, include items I – IV below, as follows:

    I. Type the following in the first part of the Comments section: The PI approved for this purchase is: [PI first/Last Name]; [PI Employee ID (EMPLID)]
    Important note to CEMS Accounting: Please append the PI EMPLID to the MRSEC sponsored chart string provided above

    II. If equipment purhcased is charging more than one account, you must list each EFS account string and the amount to be charged to each

    III. Indicate whether any machining or shop (fabrication) charges will be part of the equipment, and if so, reference the Asset ID# assigned to this fabrication

    IV. Include your delivery address
New Order button


Fields to fill out in the form
    Notes:
    • Shop or machine charges associated with a piece of capital equipment funded by MRSEC must go through Lisa Wissbaum insuring that the proper EFS Account String is charged, the Asset ID# referenced, and the services capitalized.
    • The capitalization level for equipment is $5000 (also includes improvements that increase the value or extend the useful like of equipment).

  1. Attachment
    In the "Attachment" area of this "New Order" Form, upload all completed forms from I – IV below that are relevant to this purchase:

    I. If fabrication of the item will occur, a Capital Equipment Asset Fabrication Form must be completed and submitted in the "Attachment" section.

    II. For purchases between $10,000 and $49,999, the Price & Supplier Justification (FORM UM 1819) is required. Complete the online form and after submitting, you will receive an email with a PDF of the contents. Upload the PDF you receive to the "Attachment" section.

    III. Purchases above $50,000 will need to go out on bid. It is proven that concise specifications on a bid tend to work most efficiently. Bid information may be found here. Upload your bids to the "Attachment" section.

    IV. If the total purchase is greater than $49,999 and you DO NOT want your capital equipment item to go out on bid, you will need to complete the Exceptions to Regents' Purchasing Policy form. Upload the completed "Exceptions..." document to the "Attachment" section.

  2. Once you have completed this "New Order" form and have uploaded all relevant attachments (a-d) above, at the bottom of the form page and enter Approver email: wissbaum@umn.edu then click Submit to Approver.

    Lisa Wissbaum will receive a copy of this order request, together with bids and/or other pertinent attachments, and will review, approve, and submit the request for purchase.


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The University is funded through the National Science Foundation MRSEC Program, Award DMR-1420013


Contact Information

UMN MRSEC

435 Amundson Hall, 421 Washington Ave. SE, Minneapolis, MN, 55455

P: 612-626-0713 | F: 612-626-7805